Assistant Property Manager

Assistant Property Manager (Commercial Building)

Location:LONDON

Key Responsibilities:

• Assist the property and engineering managers in fostering strong client relations with occupier representatives, ensuring open communication regarding building issues.
• Collaborate to maintain and update records of compliance with operational processes and procedures.
• Support the procurement of costs and information to help manage the building service charge budget.
• Enforce health and safety standards, emergency procedures, and safe working practices in accordance with current legislation. Act as the point of contact in emergency situations, executing evacuation plans as necessary.
• Conduct regular physical inspections of completed works, service contracts, and the overall premises, reporting any issues to the property and engineering managers.
• Handle routine correspondence and manage administrative duties to ensure the smooth operation of the building management office.
• Assist in producing service specifications, contracts, and associated documentation that meet the service requirements of the premises.
• Track and process service invoices and contribute to the production of management accounts.
• Manage the computerized building management system (CAFM), including setting up buildings, editing instruction sets, maintaining asset registers, and generating reports.
• Coordinate with contractors for seasonal landscaping and decorative planting, particularly during the Christmas period.
• Undertake any other duties as directed, ensuring alignment with the companys vision and values.

About You:

• Strong administrative skills with a keen eye for detail.
• Knowledge of health and safety regulations.
• Experience in budget management and specification/contract management.
• Experience working with contractors and occupiers
• Familiarity with CAFM systems or similar helpdesk software.
• Basic IT skills and proficiency in Microsoft Office.

Why Join?

This is an excellent opportunity to grow your career in property management while contributing to a dynamic team. We offer a supportive work environment, opportunities for professional development, and the chance to make a significant impact on our operations.